Open Roles

Administrative Assistant

Procurement and Back Office Support


We are seeking a proactive and versatile Administrative Assistant to join our client’s remote team. This role will primarily involve handling general back-office tasks while also managing communication with suppliers regarding purchasing, ordering, and supply agreements.

Our client is a premier provider of automotive parts in New Zealand, specializing in European vehicles including VW, Audi, and BMW. Committed to maintaining superior quality and ensuring utmost customer satisfaction, they offer comprehensive solutions to meet all car part requirements. Their dedication to service supports customers in both maintaining and enhancing their European vehicles.

Key Responsibilities:

  • Manage general administrative tasks including email correspondence, data entry, and document preparation.
  • Handle back-office administrative functions, including but not limited to managing virtual filing systems, scheduling appointments, and organizing meetings.
  • Handle communication with suppliers regarding purchasing, ordering, and supply agreements.
  • Assist in procurement processes, including sourcing new suppliers, negotiating prices, and maintaining supplier relationships.
  • Coordinate with internal teams to ensure timely and accurate processing of orders and shipments.
  • Maintain organized records of purchase orders, invoices, and contracts.
  • Monitor inventory levels and assist in inventory management.
  • Provide administrative support to other departments as needed.


  • Bachelor’s degree in business administration, Supply Chain Management, or a related field preferred.
  • Minimum of 3 years of experience in an administrative or procurement role, preferably in the automotive industry.
  • Familiarity with procurement processes.
  • Strong communication skills, both verbal and written.
  • Excellent organizational and time management abilities.
  • Proficiency in Microsoft Office suite (Word, Excel, Outlook).
  • Ability to work independently and prioritize tasks effectively.
  • Experience in the automotive industry or parts procurement is a plus.

Highly regarded Skills/Experience:

  • Previous experience in procurement or purchasing roles.
  • Knowledge of inventory management software.
  • Familiarity with procurement processes specific to New Zealand, including local and international sourcing strategies, compliance requirements, and import/export regulations.

Technical Requirement

Computer Hardware:

  • Highly Preferred: MAC laptop
  • Windows-based Computer (Desktop or Laptop)
  • Processor: At least Intel Core i5 or equivalent.
  • RAM: Minimum 8GB (16GB preferred).
  • Storage: At least 30GB of free disk space available.
  • Display: Dual Screen Display Monitor (24” widescreen monitor recommended).
  • Connectivity: One available USB port for the headset.
  • Headset: Noise-canceling headset like Plantronics or Jabra.

Computer Software:

  • Operating System: Windows 10 Pro (Only).
  • Updates: Must have the latest Windows updates installed.
  • Antivirus: Must have an antivirus software installed and regularly updated.
  • Software Cleanliness: There MUST be no Possible Unwanted Applications (PUA), Malware, or adware installed.

Internet Service:

  • Should have cable or fiber internet service.
  • Minimum upload speed (25mbps)
  • Minimum Download Speed (25mbps)


  • Computer must be connected via LAN at least 100MBPS.
  • Good reception for WIFI


  • Comprehensive healthcare benefits package.
  • 100% work-from-home arrangement.
  • Professional development opportunities.
  • Holiday & Overtime Pay

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